Administration Assistant

We are partnered with one of Toowoomba’s most reputable family businesses that specialises in the manufacture, repair and refurbishment of heavy machinery undercarriages. Their customers include top tier mining companies such as BHP as well as Rio Tinto and due to rapid business growth, they are expanding their in-house sales and administration team in preparation for 2018. Reporting to the Administration Manager and assisting with the following duties:

  • Providing internal support to sales and workshop staff;
  • Parts and inventory management;
  • Transport and freight administration;
  • Assisting sales with job costing and quote/invoice preparation;
  • Report preparation upon job completion;
  • Sourcing and compiling job documentation efficiently;
  • Completing data entry into Reckon and inventory databases;
  • Answering general phone enquiries as needed; and
  • Completing ad-hoc administrative and office tasks.
We would like to see applications from experienced administrators with a background in either manufacturing, engineering, heavy industry or transport. Specifically, we are looking for candidates with job costing experience, with an analytical approach to invoice and quote generation and the ability to question team members on figures. A knowledge of freight and compliance will also be highly regarded. Due to their high-value customers, exceptional customer service and a high level of both written and verbal communication skills are essential. You will be a conscientious, reliable and dedicated employee with the ability to work full-time hours (8am to 5pm) as well as reasonable overtime where necessary. Preference will be given to candidates who have an interest in manufacturing and an appreciation of customer requirements when it comes to delivery in full and on time.  
In return, you will be offered the opportunity to work within a friendly, passionate team and experience being part of a rapidly growing family business at the forefront of their field. Furthermore, our client’s focus on providing cost-effective yet superior products has enabled them to grow even during the mining downturn and as such, you can be confident in the security of your position.
If this role is of interest, please submit your resume and 60-second video cover letter via the “Apply Now” button. For any enquiries, please contact Sophie Mexted on (07) 4659 7400 quoting reference 2634250.